Company Defaults

When you use your Gallery Express program for the first time, it is important to define the default settings for your company. These defaults can be accessed through Administration->Company Information. Along with the standard company information fields such as Company Name and Address, the following settings must be completed.

• Tax Defaults - these settings define the tax names and tax percentages for the area in which your company operates. If you leave the Tax Name fields blank, all reports and forms that display taxes will use 'Tax 1' or 'Tax 2' where required. If you must charge taxes in your area, complete the Tax Percent field with the whole number of the tax percentage (eg. '7') and check the Set as Default box. You will be given the opportunity to override these settings for individual customers when entering your customer list, and for individual items defined in the Charge Types validation table for Miscellaneous Charges.
• 'Include Taxes In Display Price' - this setting is used on the Art Inventory form for the autofill of the display price field. It is also used on all reports that display a price for inventory items that can be viewed by the customer, such as the Inventory Sheet and Show Labels.
• 'Default Image Width' - this is the default image width (in pixels) used for all images that are saved within this program. Entering a value of '400'   will allow you to save an image that has a high quality resolution but is a reasonable size. Decreasing this number will decrease your resolution quality, and increasing this number will increase the file size of the saved images.
• 'Default Unit' - this setting is used to define the units that the dimensions of inventory items are saved with. You can overwrite this value when entering a new inventory item.

Report Settings:

The settings defined on the Report Settings tab of the Company Information form control the display of the headings for all reports that are designed to be distributed outside your organization (customer statements, information sheets, biographies etc.). These choices are defined below:

• Print reports on company letterhead - no company information will be displayed, and a header of 1.5" is allowed on the top of each report.
• Print Company Info only on reports - your company information (company name, mailing address, phone and fax numbers) will be displayed in the top left corner of all reports.
• Print Company Logo and Info on reports - this configuration will display both a small logo (1" x 1") in the top left corner of the report with the company information as listed above printed on the right hand side of the logo.
• Print Company Logo only on reports - this configuration will display a 1" x 4" logo only in the top left hand corner of the report. Use this choice if you have a logo that includes your company information

The Report Settings tab is also where you can configure the policy that appears on the bottom of the information sheet that can be printed for each art inventory item. 

It is also important to enter your employees before using Gallery Express as all sales that are created are credited to a specific employee. If your gallery pays sales commissions to employees, ensure that accurate commission information is added with the employee in order to use the features provided to track and pay employee commissions.

Related Topics:

Adding Company Info
Setting up Validation Tables
Adding Employees